Intranet Portal

Intranet Portal


The customer is a large provider of software development services to international clients.


Customer’s departments and services had many different sources of information — file shares, local and outside-hosted websites, HRMs and CRMs from various vendors, etc.

General business processes were carried out by means of exchange of printed documents, e-mails and verbal communications that took a lot of time; many people were involved in the processes.

For example, a new employee registration process required filling in one paper form and three more electronic forms for various company services. Correspondingly, changes of personal information took considerable time and efforts.

Support of different information systems took too many technical, financial and human resources for customisations, repairs and updates.


Microsoft SharePoint server provides a platform solution that meets all the mentioned challenges. Using the platform, we managed to gather information from different sources into a single entry point. In addition, with the server capabilities, we have automated major company business processes, like employee recruiting and hiring, business trips processing, purchasing, training, etc.

The multi-site model within the SharePoint farm used in order to combine multiple data sources in the portal solution. User access is configured on the base of Active Directory security groups that allow controlling easily access rights of users moved between teams and departments.

There are some external SQL Server data sources connected using SharePoint Business Intelligence:

  • Excel Services
  • PerformancePoint Services
  • SQL Server Reporting Services

This allows the authorised people to view and analyze data in form of Excel sheets, including diagrams and charts.

User Profiles Services synchronized with custom SQL Server employee database using the Business Data Connectivity Service created in SharePoint Designer.

Workflows and SharePoint Search customised for specific company business processes.

The solution was first implemented on the Microsoft Office SharePoint Server 2007 and later migrated to SharePoint 2013. As part of the migration from MOSS 2007, a number of Web Apps were updated and replaced with new features and look of SharePoint 2013.

We developed the PowerShell script that updates the look, colours and fonts for more than thirty sites simultaneously — to support the customer's re-branding campaign.

Results / Benefits

The implemented SharePoint portal solution allowed the customer:

  • to speed up the interaction between employees when working with documents
  • to use the single search of information on all the data integrated into the system
  • to provide search for tags and other advanced social networking features
  • to get rid of old paperwork and automate key business processes (hiring, trips, purchasing, etc.)
  • to provide employees ability to share information in a modern way with social collaboration tools (such as team sites, personal sites, newsfeeds, blogs and discussions)
  • to secure access to data between teams and audit changes.


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